Wine Storage Companies
The Wine Management Platform has been developed to allow warehouses to provide a total client-facing solution and to provide global market access to their storage customers.
It can be configured for professional clients or private collectors or both.
- Online client access to stored wines via a configurable collection management platform.
- Product definitions, data, valuations and price graphs for over 350,000 fine wines.
- Standardised fine wine descriptions for improved accuracy of stocks integrated with landing wine workflow.
- Warehouse maps including location loading, customer wine-location(s) look up. Barcode/ license plate production and scanner-integration for flawless put-away, movements and consolidations.
- Configurable billing that includes parameters for volume discounts, special offers and one-offs.
- Trading options include brokerage automation, e-commerce integration and a trading exchange.
“Our wine collector clients immediately fell in love with the look and feel of our new inventory system. I have seen a 50% increase of clients accessing their accounts via our new Nest Egg portal, and this has provided me with a great opportunity to connect with our clients.
The Wine Owners team rose to the challenge and provided insightful guidance and expertise helped shape the solution”.
Value it brings
Market valuations on 350,000 fine wines for insurance purposes and keeping pricing up to date on an offer list. Enables informed pricing decisions based actionable market data.
Weekly pricing updates of individual wine entries, total value of stored wine by account. Supports insurance calculation and reporting.
Rapid and accurate data-entry of wine facilitated by a database of 24,000 references (excluding vintages). Optional pre-advice logging of wine due to be landed for improved accuracy and subsequent delivery management. The warehouse can choose to add their ‘short name’ versions of each wine name.
This results in correct and standardised data entry, mitigates risks of mistakes being made in picking, which can undermine the confidence of storage client’s customers.
A range of rich content enables business clients’ to have all actionable information in one place that in sum supports their sales and marketing activities.
Private clients are better informed on reviews, drinking dates, producer profiles and are able to conduct analysis to make informed decisions.
Optionally, the platform makes it easy for your clients – private or trade – to connect with an international peer-to-peer trading exchange and to develop domestic and international markets with minimal commissions and a very high level of assurance.
With Webservices/ API integration between your warehouse system and the platform we can make it simple for your clients to offer wines for sale, with real time stock reconciliation to accurately reflect the current stock position.
What it includes
The dashboard provides a comprehensive overview of all warehouse management functions, encompassing landing wine processes, inspection photos, putting away, billing calculation and generation of charges, the warehouse map, outbound wine (request, approve, process, ship) client user accounts and wines.
The landing wine workflow incorporates a referential database of 24,000 wines with the option of adding custom wines for an efficient workflow for inspections and photography, barcode or license plate generation.
A single warehouse or multiple locations are supported, with corresponding levels of administrative access controls, nationally or internationally. Each warehouse map can be created or loaded rom csv files, with functions to view, search and edit, and allocation of wine to the warehouse space is assisted by a traffic light system showing loading by location.
Standard calculation of storage and other fees can be easily set up, with the ability to override the standard tariff and apply special terms to specific clients, if required. Reporting tracks standard and non-standard agreements. Integration is via a web service or a feed into an accounting API.
Stock movements between ‘cellars’ can also be done through the administrative interface, and there is also a stock picking function with optional zoning.
Stock taking / reconciliation
Reconciliation and stocktaking is done in conjunction with the use of handheld scanning devices with associated exceptions reporting. The purpose of this function is to provide a quick, accurate and easy to use facility to check the stock levels are correct and to track stock movements.
Delivery (outbound) requests will integrate with the WMP warehouse functions, or with teams and API integration with background systems. For every request initiated by clients email notifications are triggered to specified parties, admin reports are completed
Give your storage clients the world’s best own-branded, white label-able collection management platform. Everything they need to manage, value, track and appreciate their wine collection – access to wines stored with you and their wines stored elsewhere (should you wish to offer that configuration).
The interface for your clients is highly configurable and includes delivery requests, self-directed brokerage workflows, a 2-sided market (trading exchange), integration with e-commerce and a simple buy and sell interface. Multi-channel online selling made simple.